Bretton Woods will place a date on hold for 10 days from the initial request. After 30 days, the date will be released if Bretton Woods has not received the appropriate deposit.
Deposit and Payment
A non-refundable deposit in the amount of $500 is due to reserve the date. If the total balance is less than $500, a non-refundable deposit equal to the location fee is due to reserve the date.
If the event is to occur within 60 days of initial request, the appropriate deposit is due within 48 hours.
A payment of 75% of the balance is due 3 days prior to the event.
The remaining balance is due and payable 7 business days after the event. The client will be billed the remaining balance at this time.
Acceptable forms of payment are check, Visa and MasterCard. Credit card payments may be made over the phone.
In the case that a client requests a date already on hold, the client holding the date will be notified and have 24 hours to produce a deposit or have the date released.
The guaranteed number of guests is required 5 business days prior to the event (Bretton Woods is closed on Mondays). If a final guest count is not submitted, the guest count on the most recently revised proposal stands as the guarantee. The guest count may not decrease, but may increase at this time.
The pavilion must be reserved in advance for events. Events on a Friday, Saturday, or Sunday or a Holiday Monday with a guest count over 50 will have a $4,500.00 minimum. The pavilion may not be rented during the week when the BWRC Summer Camp is in session. All DJ’s Live Bands, Recorded Music, or any audio will be monitored and controlled by the BWRC staff. Failure to control volume at a reasonable level will result in the music being removed. All other activities and venues must be rented separately, and in addition. Events with a guest count of over 200 will require BWRC parking service.
Outside vendors must provide their business license and certificate of insurance. They will be held responsible for any damage caused to BWRC property while on the estate. Otherwise the client will be held responsible for the damages.
It is the client’s responsibility to offer their vendors a meal. Any vendor meals must be included in the final guest count.
Pricing is based on the selection and quantity required for the event and is adjusted according to the final guest count. Changes to the menu can be made up to 10 days before the event.
Tastings may be scheduled for any event, and will be priced based on the menu item selections per person. Tastings must be scheduled 2 weeks in advance, and no later than 30 days before the event is scheduled.
Buffets & To Go Boxes
All buffets are portioned accordingly to your total guest count. All Food must be consumed on the premises. To go boxes will not be provided.
Alcoholic beverages are priced based on consumption, unless otherwise stated in the event’s proposal.
No outside alcoholic beverages are allowed to be brought onto Bretton Woods’ premises. All alcohol is to be provided by Bretton Woods per Montgomery County Liquor Laws.
A bartender and supervisor, provided by Bretton Woods, will be present if there is a bar at the event. A fee of $200 will apply.
All events are required to have wait staff present. A $200 wait staff fee will be included in your proposal. Any additional wait staff needed will be billed at $30 per hour, per server, with a 2 hour setup and 1 hour breakdown required.
A 20% Service Charge will be applied to all food and beverages.
Under Maryland law, a 6% tax will be applied to all food, non-alcoholic beverages, and service charge. A 9% state tax will be applied to all alcoholic beverages. A 7% amusement tax will be applied to all activities & admission fees.
Gratuity for the staff is at the client’s discretion and is not included in the event proposal.
Equipment & Linen
BWRC will provide tables, chairs, silverware, china, glassware, house white linens and house brown napkins.
Flowers & Other Décor
Client will provide centerpieces and other décor. All signs and decorations must be removed by the client following the event, on the same day. Bretton Woods will properly dispose of any and all signs and decorations remaining on the day following the event. No decorations/signs may be attached to the walls or windows. Bretton Woods is not responsible for any lost or stolen decorations.
Events may be cancelled up to 30 business days before the event is to occur. The paid non-refundable deposit will not be returned to the client.
In the event that Bretton Woods cancels an event, all payments will be refunded to the client.