Services & Policies

For updated services and policies, please contact Phill Grossman at pgrossman@bwrc.org or 240.848.9130.

Deposit and Payment:

While you decide on your venue, Bretton Woods will place a 10 day complimentary hold on the date of your choice, pending availability.

After 10 days, the date will be released if Bretton Woods has not received the appropriate deposit.
*If the event is to occur within 60 days of initial request, the deposit is due within 48 hours. A non-refundable deposit in the amount of $2,000 is due at the time of booking and is applied towards the balance.

A 50% payment of the estimated proposal is due 6 months prior to your scheduled event.

A 75% payment of the remaining balance is due 3 months (90 days) prior to your scheduled event. Your final menu selections are due at this time.

A 90% payment of the remaining balance is due one week out.

Due to any unforeseen circumstances on the day of your event, the remaining balance will be invoiced 7 business days after the event. All balances remaining unpaid more than thirty (30) days after the invoice due date will be subject to a finance charge of 1.5% per month.

Acceptable forms of payment are cash, check, Visa, American Express, Discover, and MasterCard. Credit card payments may be made over the phone.

Menu Selection:

For your convenience, we have complete menus that will satisfy your reception dining needs. In addition, the Event Coordinator and our Executive Chef are available to assist in designing an amazing custom dining experience. Your final menu selections must be received by the events coordinator no later than ninety (90) days of your event. Children’s options and vendor meal options are available upon request.
No food or beverage of any kind, the only exception being wedding cake, will be permitted to be brought onto or taken off of Bretton Woods property by the client and/or any other guests, without the prior written approval of Club Management. It is unlawful to bring in personal alcoholic beverages onto BW property.

Guaranteed Guest Count:

For ordering & staffing purposes, the final or guaranteed number of guests is required 14 business days prior to the event (Bretton Woods is closed on Mondays). Your charge will be based on this minimum guarantee or actual number of guests, whichever is greater. Should your final count drop below the minimum guarantee, we will be happy to advise you on additional choices in food and beverage which will bring you up to the agreed minimum for your event.

Inclement Weather & Set Up:

Bretton Woods will provide options for a back-up plan in the case of bad weather for an outdoor ceremony. Stages, Arches, pillars and any other weighted objects and décor must be preapproved for an event on the wedding lawn. Vendors are permitted to set up approximately 2 hours before event start time.

Property:

The customer is responsible for and shall reimburse Bretton Woods for any damage, loss or liability incurred to the club by any of the customer’s guests or organizations contracted by the customer to provide any services or goods before, during and after the event.(see clause in contract)
Bretton Woods shall not be held responsible for any items that are unattended, left behind or lost.

Cancellations:

Events may be cancelled up to 60 days before the event is to occur. Deposits will not be returned to the client, but may be applied to another date within 1 year. *In the event that Bretton Woods cancels an event, all payments will be refunded to the client.